EXHIBITOR MANUAL

The Exhibit Manual will answer most of your questions regarding preparation for Power Generation Week from organizing your company's participation, registration, housing and more.  If you have additional questions, please contact your Exhibit Services Manager:

North America & South America Exhibit Services Managers:

Michael Donnell: michaeld@pennwell.com or 918-831-9707918-831-9707918-831-9707
Sarah Gardner: sarahg@pennwell.com or 918-831-9859

International Exhibit Services Manager:

Claudette Hultzer:claudetteh@pennwell.com or +44 1992 656637+44 1992 656637

GENERAL INFORMATION
Additional Conditions
Booth Guidelines
Co-Exhibitor Form
Event Management Contacts
Event Schedule
Exhibitor Checklist
Freeman Quick Facts
Exhibitor Appointed Contractor Information- Deadline October 31, 2014
Exhibitor Appointed Contractor (EAC) Form - Deadline October 31, 2014
Important Deadlines
Insurance Requirements
Insurance Application- Purchase Insurance for $79
Maps & Directions- Orange County Convention Center
Parking Information
What to Expect When Exhibiting-Helpful tips for exhibiting at Power Generation Week


FREEMAN SERVICES- Freeman is the general contractor for Power Generation Week 2014.  You will be able to order carpet, furniture, material handling, shipping and handling or anything else you might need that is related to booth move-in, set-up and move-out through Freeman.

Freeman Online Ordering-Log in here to order from Freeman
How to Use Freeman Online Ordering


Freeman Exhibitor Kit- Download all the Freeman forms as one pdf.
Method of Payment Form- Required if you are using Freeman services.
Accessories Order Form
Audio Visual  & Computer Rental Brochure
Audio Visual & Computer Rental Order Form
Carpet Brochure
Carpet Order From
Cleaning Order Form
Furnishing Essentials Brochure
Furnishing Essentials Order Form
Select Furnishings Brochure
Select Furnishings Order Form
Showcases Order Form
Third Party Authorization Form


LABOR SERVICES
-  Freeman has an agreement with the Local IATSE Union to provide labor for display erection and dismantling.  Full time employees of exhibiting companies or their representatives, may set their own displays, without assistance from the Local.  However, should assistance be necessary beyond that provided by those employees, then labor must be provided by the Union.  Labor can be ordered in advance by using the Installation & Dismantle Labor Order Form.

Labor Jurisdictions Information
Installation & Dismantle Brochure
Installation & Dismantle Labor Order Form
Forklift Labor Order Form


ORANGE COUNTY CONVENTION CENTER SERVICES

Orange County Convention Center Ordering Information
Orange County Convention Center Method of Payment
Aerial Rigging Order Form
Air/Water/Drain/Gas/Cable Order Form
Balloons and Lighter than Air Object Guidelines
Electrical Order Form
Lighting Services Order Form
Multi-Level & Covered Booth Application Form
Natural Gas & Open Flame Agreement Form


OTHER CONTRACTOR SERVICES

Catering Order Form
Floral Order Form
Lead Retreival Order Form- Order Online HERE
Photography Order Form
Security
Telephone/Internet Order Form-Order Online HERE


SHIPPING & MATERIAL HANDLING Exhibitors may deliver their own materials into the exhibit facilities; however, the use or rental of Freeman dollies, flat trucks or other mechancial equipment is not permited.  Freeman will control access to the loading docks in order to provide for a safe and orderly move-in/out. Charges for Freeman's help are shown on the Material Handling Service and Rates Form.  If Freeman must move the show into, out of or both into and out of the hall during overtime hours, then you will be charged the overtime fee in addition to the regular CWT charge.
Freeman Exhibit Transportation Terms & Conditions
Freeman Material Handling Order Form
Freeman Exhibit Transportation Domestic Brochure
Freeman Exhibit Transportation Domestic Order Form
Freeman Exhibit Transportation International Brochure
Freeman Exhibit Transportation International Order Form
Mobile Units/Motorized Vehicles Order Form
Marshalling Yard Map & Directions
Outbound Shipping Order Form


SHIPPING LABELS-  Please use these labels if you plan on shipping anything for the event:
Advance Warehouse Shipping Labels-Must deliver by December 1, 2014
Advance Warehouse Hanging Signs Shipping Labels-Must deliver by December 1, 2014
Event Site Shipping Labels-Cannot deliver before December 5, 2014
This Side Up Label
Do Not Stack Label


SHIPPING TIPS AND FAQs

How to Label Your Freight
How to Package Your Freight
FAQs-Shipping Domestic
FAQs-Shipping International
See How Shipping and Material Handling Works
What are Freight Services?




 

FRAUD ALERT! - Please Read Carefully

    


It has come to our attention that some of our PennWell exhibitors have received bogus emails and phone calls asking for payment to a ‘new’ bank account.

These bogus invoices and phone calls may have come from names such as ‘Sue Halpa’, ‘John Edwards’ and 'Lara Swanepoel', using the email addresses pennwell@mail.com and reedexpo@mail.com.

Please be extremely vigilant about this issue and respond ONLY to your PennWell contacts (legitimate emails will come from the domain @pennwell.com).

If you have received such an email or phone call please inform your Exhibitor Services Manager at your earliest possible convenience.

Please be assured that PennWell is fully investigating this unfortunate issue.

Michael Donnell


P: +1 918 831-9707

E: michaeld@pennwell.com

Sarah Gardner
P: +1-918-831-9859
E: sarahg@pennwell.com

Claudette Hultzer
P: +44-1992-656-637                                 
E: claudetteh@pennwell.com

POWER-GEN International
POWER-Gen International Financial Forum
Renewable Energy World Conference & Expo North America
NUCLEAR POWER International
GenForum

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